Office Administrator

  Central Malta  |  €18,000 - €20,000 Annually 

Our clients, a leading CSP entity, are looking to recruit an Office Administrator. Reporting to the Head of Departments, the chosen candidate will be responsible for:

  • Ensuring the smooth operation of daily office activities, overseeing administrative systems and procedures to optimize efficiency;
  • Manage procurement and inventory of office supplies, ensuring all office equipment is well-maintained and functioning properly;
  • Manage front desk operations, serving as the first point of contact for visitors and calls;
  • Provide comprehensive administrative support, including scheduling meetings, preparing audit letters, managing calendars, and handling correspondence for audit and finance teams;
  • Facilitate efficient communication and coordination within the office;
  • Act as the primary point of contact for internal and external stakeholders, effectively communicate office policies and updates to the team;
  • Ensure compliance with health, safety, and other regulations, maintaining a safe and pleasant working environment;
  • Coordinate with maintenance staff for repairs and improvements;
  • Manage office space allocation to optimize usage, ensuring secure and easily accessible storage of information;
  • Organize and maintain office documents and records.

Skill-sets and Requirements

  • ​Strong written and verbal communication skills are crucial.
  • Previous experience in an office environment is a must.
  • ​Attention to detail in managing documents, scheduling, and maintaining office systems.
  • ​Assess the ability to interact positively with colleagues and external partners, manage stakeholder relationships, and foster a collaborative office environment.
  • ​Capable of managing multiple tasks and prioritises effectively.
  • ​Adaptable to changing environments and be able to multitask efficiently.

Education & Experience

  • ​Proficiency in office software, such as Microsoft Office Suite, email management, and familiarity with virtual meeting tools, is important.
  • Certification in business administration, office management, or a related field will be given preference.
  • Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS)

Benefits

  • Health insurance cover
  • Regular team-building events
  • Ongoing employee recognition and rewards

Job Reference: EA903


  • Primary job focus
    Administrative
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Work Location
    On Premises
  • Employer industry
    Corporate Services
  • Languages
    English

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    EA903
  • Closing Date
    29/02/2024
  • Date Published
    08/02/2024
  • Status
    Evaluating CVs

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