Office Administrator (Reduced Hours)

A client of ours operating within Architecture and Structural Engineering is searching for a Studio Administrator to support the smooth running of the business, on reduced hours basis. The candidate will work 30 hours per week, from Monday to Friday. 

Responsibilities:

• Communicating with clients by answering phones and email correspondence
• Attending to the needs of the office and monitoring overall organisation of the office
• Assisting the directors with administrative tasks
• Monitoring payments and client payment processing
• Preparation and posting of invoices
• Organizing meetings and other events
• Assisting with basic accounting procedures including payments receivables and payables, posting of expenses, CIR end of year process, list of accounts and bank statements to accountant, and deposits to bank.
• Conducting errands outdoors when necessary for purchases 
• Handling administrative tasks as necessary 

The salary range assigned for this role is based on the hourly wage.

Requirements

• Fluency in Maltese AND English is a must
• Excellent verbal and written communication skills
• Ability to multi-task, prioritise and manage time efficiently
• Proficiency in MS Office
• Strong listening and phone presentation skills
• Reliable, punctual, and trustworthy
• Strong organisational skills

Education and Experience

• 2 year prior local administrative or PA experience is a must
• Experience in Xero / Shireburn is highly desired

Benefits

• Flexibility

Job Reference: CE047