Our Client, a growing company operating within the Insurance Sector, is seeking to recruit an Office Administrator who will be able to respond to the changing needs of the business. He/She will be involved in the daily operations and will provide overall support to provide a high-level service. Responsibilities will include:
- Welcoming clients and directing them to the relevant information
- Carrying out clerical duties such as answering phone calls, responding to emails and preparing documents, including office correspondence.
- Coordinating and managing appointments, meetings and queries.
- Performing bookkeeping tasks such as invoicing, monitoring accounts and tracking sheets.
- Maintaining general office files, including claim files and others related to the company's operations.
- Purchasing office supplies and equipment.
- Overseeing the maintenance of office facilities.
- Performing other relevant duties when needed.
- Liaising with our bank, dealing with any queries.
- Ad-hoc projects
- Dealing promptly with ad hoc queries presented by clients
- Maintaining shared mailboxes, ensuring everything is picked up in a timely manner
- Ability to effectively manage own workload but work as part of a team
- Personable and confident, able to build relationships with clients and other office stakeholders.
- Excellent client-service skills
- Organised and can maintain a keen eye for detail
- Adaptable and flexible approach
- Pro-active and takes initiative
Job reference code: RX526
Skill-sets and Requirements
- Previous experience in a similar role is required
- Experience within the Insurance industry is seen as a major asset
- Based in Malta
- Excellent communication skills (in both English and Maltese)
Education & Experience
Minimum MQF Level 3 or 4 of education in a related field
Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.