Office Administration Assistant - Part Time


Our client is seeking an Office Administration Assistant - Part Time to be responsible for supporting the team in their effort to offer professional, effective and efficient delivery of customer support services. The role holder will provide support throughout the whole process from initial enquiry through to delivery of goods and aftercare, alongside ensuring delivery of a World-Class service to our clients. The role will also include total responsibility for hygiene and office consumables and supplies.


  • Reeling custom size rolls and packing tax stamps for daily orders
  • Use of internal track and trace system to input serialisation information
  • Use of in-house ERP system
  • Administration duties including scanning/filing
  • Office and Vault cleaning
  • General jobs including stock replenishment of stationery/consumables

  • Previous experience within an administrative role essential
  • Be able to perform each of the above duties satisfactorily
  • Demonstrate the highest level of integrity, discretion and confidentiality to be exercised at all times
  • Excellent I.T. Skills – Word, Excel, Outlook, PowerPoint etc
  • The ability to work accurately paying close attention to detail
  • Possess a professional telephone manner
  • Ability to work to strict deadlines and prioritise
  • Must have the ability to multi-task, be self-motivated and able to work autonomously as well as in a team environment
  • Must possess a clean police conduct certificate
  • Excellent written and verbal communication skills
  • Must be able to speak fluent English and preferable Maltese
  • The ability to speak Italian would be desirable but not essential
  • ​Possess a positive and professional attitude
  • Currently living and working in Malta

    The role is permanent and will involve a daily office presence of 4 hours on an average per day, totalling 20 hours per week. Hours will be as per the assigned rota, however, the role holder will be required to possess a flexible approach to hours, by the needs of the business.


Skill-sets and Requirements


Job Reference: DK393

  • Primary job focus
  • Job type
    Part Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
    Security & Surveillance
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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  • Date Published
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