Executive Secretary

  Central Malta

Our client who specialises in the Legal Services industry is looking for an Executive Secretary. Your roles and responsibilities will include: 

  • Handle administrative and secretarial responsibilities
  • Prepare, type, edit, and format various reports and documents
  • Manage document filing, data entry, and maintain databases efficiently
  • Communicate with internal departments and liaise with the public when necessary
  • Direct incoming calls and emails to the appropriate departments
  • Arrange and coordinate appointments, meetings, and events
  • Monitor office supplies and place orders for replacements as needed
  • Assist with tasks such as copying, scanning, emailing, note-taking, and making travel arrangements
  • Prepare meeting spaces and organize refreshments for events when required
  • Provide general administrative and hospitality support, including occasional reception duties
  • Assist partners with personal administrative tasks
  • Adhere to professional business practices and etiquette

 

Requirements

  • Advanced proficiency in managing documents, spreadsheets, and databases
  • Ability to liaise internally and externally on administrative matters
  • Flexibility to perform duties even out of office hours, especially personal administrative matters
  • High degree of multi-tasking and time management capabilities

Education and Experience

  • Previous experience of at least 2 years in an administrative position is a must

Benefits

  • Private Health Insurance
  • Discounts on retail outlets and eateries
  • Collaboration with Richmond Foundation to support mental well-being
  • Lunch provided to all staff once a week and daily fruits and snacks available
  • Reimbursement on expenses spent on transport, business attire, sports activities, communications and more
  • Full training and equal growth opportunities

Job Reference: NO861


  • Category
    Administrative
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Work Location
    On Premises
  • Employer industry
    Legal Services
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    NO861
  • Closing Date
    30/11/2024
  • Date Published
    06/11/2024
  • Status
    Shortlisting

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