Executive Secretary

Malta  |  up to €27,000 

Our client, a leading company within the retail industry, is searching for an Executive Secretary.  Your responsibilities will include:

  • Maintain Directors agenda and assist in planning appointments, board meetings, conferences etc.
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Skill-sets and Requirements

  • Excellent Communication skills in English, both spoken and written
  • Fluency in two of the following languages will be considered an asset - Maltese, French, German
  • Exceptional multitasking abilities
  • Possess a smart approach with high ethical standards

Education & Experience

  • Minimum of A Level Education
  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office

Job Reference: AD962


  • Primary job focus
    Administrative
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
    Retail
  • Languages
    English

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    AD962
  • Closing Date
    09/01/2023
  • Date Published
    10/10/2022
  • Status
    Interviewing

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