Back Office Administrator

Malta  |  €18,000 - €20,000 

Our client, an established Corporate Service Provider, is looking for a Back Office Administrator to join their team and support with daily office operations. Reporting to the Office Manager, your duties will include;

  • Assisting the Office Manager in timely deliverance of R & M
  • Maintaining security and telecommunications system by following procedures, liaising with IT Service Desk, maintaining logs of laptop and equipment allocations and liaising with suppliers when required
  • Booking course and maintain CPE logs
  • Assisting with travel, accommodation and taxi reservations, and consolidated the relevant incoming invoices
  • Assisting, as required, internal departments with clerical duties, such as filing and minute taking
  • Assisting in maintaining the filing rooms and archives in order, including off-site archives
  • Acting as back-up to main reception, also by greeting clients in person or on the telephone, and directing them appropriately, making arranging for refreshments when necessary, and notifying company personnel of visitor arrival
  • Answering, filtering and referring inquiries as applicable
  • Maintaining safe and clean reception areas and boardrooms by complying with procedures, rules, and regulations
  • Sorting and distributing incoming mail
  • Processing outgoing mail and couriers
  • Liaising with main reception to keeping the adequate supplies of stationery and sundries office
  • To undertake other duties from time to time as the Company may reasonably require

Skill-sets and Requirements

  • At least on year of experience in a similar role within a dynamic environment
  • Hands-on and with attention to detail. Also a positive attitude towards solving problems
  • Strong communication and persuasion skills; collaborative and a team player
  • Ability to think outside the box
  • Ability to deal with change and to take initiative

Education & Experience

Secondary level of education or higher

Job Reference: CN094


  • Primary job focus
    Administrative
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
    Financial Services

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    CN094
  • Closing Date
    30/09/2021
  • Date Published
    24/08/2021
  • Status
    Processing

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