Administrative Executive

Malta

A new role as an Administrative Executive is now available. Helping the company in the day-to-day operation and providing adequate administrative support, your responsibilities will include: 

  • Answering incoming calls, taking messages and routing calls to recipients.
  • Ensuring the general upkeep of the office and providing internal assistance with the preparation of paperwork.
  • Handling outgoing and incoming mail / couriers.
  • Ensuring filing systems are maintained and handling the preparation of archiving.
  • Assisting with preparation of accounts documentation
  • Preparing of Audit deliverables. Liaising with the auditors and obtaining necessary signatures. 
  • Monitoring and ordering inventory of office supplies & equipment.
  • Liaising with suppliers with regards to any orders or maintenance requirements. Scheduling visits and ensuring that all is handled efficiently and billed accurately.  
  • Liaising with Notaries and ordering documentation with the authorities. 
  • Assisting with occasional errands situated in Valletta.
  • Coordinating appointments & meetings.
  • Assisting visitors with their needs and requirements.
  • Booking of accommodation for clients and taxi bookings when necessary.

Skill-sets and Requirements

  • Excellent organizational skills
  • Capable to work under his/her own initiative
  • Positive approach and willingness to learn
  • Excellent written and verbal communication skills (Maltese will be considered an asset)
  • Computer literate with a good knowledge of Office applications and proficient use of email
  • Ability to Multitask and improvise when necessary
  • A strong sense of urgency and commitment to get a job done to a high standard and the ability to meet deadlines
  • Reliable and driven

Education & Experience

  • O' Level standard of education or better is required
  • Prior experience in a similar position will be considered a plus, job training will be provided to the chosen candidate with the right skills and attitude

Job Reference: AU648


  • Primary job focus
    Administrative
  • Job type
    Full Time
  • Employment level
    Entry (0-12 months)
  • Employer industry
    Legal Services
  • Languages
    English

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
    AU648
  • Closing Date
    30/06/2021
  • Date Published
    27/05/2021
  • Status
    Processing

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