Administrative Assistant

Malta  |  €18,000 - €22,000 

An Administrative Assistant position has arisen within a Legal Firm. In this role you will be mainly responsible for:

  • Carrying out a variety of searches for the purpose of customer due diligence and ongoing monitoring and creating escalation memos when required
  • Providing first line support to lawyers
  • Handling enquiries by telephone and e-mail
  • Maintaining manual and electronic records
  • Keeping various registers up to date
  • Scheduling internal training and other events and updating a training log
  • Providing training on customer screening to firm members
  • Keeping minutes of team meetings
  • Opening and archiving of client files
  • Inputting of timesheets
  • Preparing invoices and debt collection
  • Carrying out AML checks on new clients
  • Handling incoming and outgoing mail and couriers
  • Performing general secretarial and office duties, including preparing boardrooms for meetings, greeting clients, filing, scanning and photocopying
  • Running errands in and out of Valletta

Working hours: Monday to Friday (08:30hrs - 17:30hrs)

Skill-sets and Requirements

  • Excellent communication skills in English, and preferably Maltese
  • Be able to work in a team, as well as individually without supervision
  • Be proactive and take initiative, work well under pressure and demonstrate attention to detail
  • Have excellent time management skills

Education & Experience

  • Minimum of A Level Education
  • Local Experience within a similar role
  • Proficiency in MS Office

Job Reference: DX593

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
    Legal Services
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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