Administrative Assistant

Malta  |  up to €22,700 

An Administrative Assistant position is currently available with a highly reputable medium sized organization in financial services. Forming part of the Supervision section, your duties will include;

  • Working closely with the Manager, Associates and Junior Associates by providing continuous administrative support and assistance;

  • Coordinating and scheduling Supervision Committee meetings and make sure that all relevant documentation is circulated with Supervision Committee members in a timely manner;

  • Attending Supervision Committee meetings and other meetings, as required, and drafting minutes of such meetings on a timely basis;

  • Managing logs, statistics and other documentation related to outcome of meetings, examinations and remediation plans, and making sure that such are updated at all times;

  • Managing record keeping of incoming and outgoing correspondence received/sent by the Supervision Section, as well as assisting in the preparation of outgoing correspondence;

  • Managing the retention and storage of documents received and utilized by the Supervision Section to ensure that these are available as and when required;

  • Assisting in the answering of enquiries and telephone calls, and to handle them as appropriate;

  • To represent the company in proceedings, including as witness, before any court, tribunal or other adjudicating body;

  • Providing general administrative support to the Supervision Section, as required and to perform any other related functions as may be directed by the Managers, Senior Manager and Head of the Section.

Skill-sets and Requirements

  • Previous experience in an administrative role is required, whilst experience in a financial services institution is a major plus
  • Applicants must be able to work both independently and as part of a team, be well organised, and have the ability to manage multiple tasks effectively.
  • The selected candidate is expected to have a professional attitude and appearance, have excellent telephone manners and be fluent in the English language.
  • Demonstrated secretarial and administrative experience in a similar role and the possession of a relevant ICT qualification will be considered favourably.

Education & Experience

  • Applicants must, as a minimum, be in possession of an A-level standard of education (MQF Level 4) and be well skilled in Microsoft Office tools.
  • Preference may be given to applicants in possession of a qualification in administrative and secretarial duties.


  • A dynamic working environment
  • Excellent career prospects
  • An attractive remuneration package; and other staff benefits
  • Health and Life Insurance
  • Flexi Time
  • Team building events

Job Reference: FS549

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Intermediate (1-3 years)
  • Employer industry
    Financial Services, Public Sector

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
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  • Date Published
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