Administration Coordinator

Malta  |  starting from €21,000  

Our client who specializes in the medical device industry is looking for an Administration Coordinator. While reporting to the CEO & COO, your roles and responsibilities will include: 

  • Organization of weekly Patent Meetings and acting as Secretary, responsible for drafting meeting minutes
  •  Uploading of all relevant documentation to the appropriate drives/servers 
  • Establish and maintains office files, logs, indexes, control records or other information concerning the patent portfolio.
  • Supports invoice approval process
  • Assisting in cost control function
  • Enters retrieves, updates, verifies and deletes information from electronic files
  • Assists in the preparation of legal documents both with internal staff and external consultants
  • Receiving, uploading and monitoring reports to internal servers/systems, to identify and address stock/logistical issues.
  • Assists in the purchasing process by adequate maintenance of the PO log
  • Assists in product stock-takes.
  • Assists the COO in the liaison with the Malta Business Registry and other external entities as may be required.
  • Supporting the COO on any work-related matters as may be required.

Skill-sets and Requirements

Ability to work in a team

Education & Experience

Previous experience in administration or a similar post is a must

Job Reference: QU820

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Entry (0-12 months)
  • Employer industry
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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  • Closing Date
  • Date Published
  • Status

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