Administration Assistant

  Central Malta

Our client, a leading law firm situated in Valletta is looking for an Administrative Assistant to join their growing team. Assisting the team with general administrative your responsibilities are: 

  • Providing first line support to lawyers
  • Handling enquiries by telephone and e-mail
  • Maintaining manual and electronic records
  • Opening and archiving of client files
  • Inputting of timesheets
  • Preparing invoices and debt collection
  • Carrying out AML checks on new clients
  • Handling incoming and outgoing mail and couriers
  • Performing general secretarial and office duties, including preparing boardrooms for meetings, greeting clients, filing, scanning and photocopying
  • Running errands in and out of Valletta

Working hours are Monday to Friday normal office hours. 


  • Must be proficient in both written and spoken English and Maltese
  • Excellent IT proficiency, particularly in MS Office Applications
  • Be able to work well in a team, as well as individually, with minimal supervision
  • Proactive and take initiative, work well under pressure and demonstrate attention to detail
  • Organised, self-motivated and possess excellent communication skills
  • Must have very good time-management skills

Education and Experience

  • Minimum of O'level standard of education
  • Candidates with previous experience in a similar role will be given preference

Job Reference: KF650

  • Category
  • Job type
    Full Time
  • Employment level
    Entry (0-12 months)
  • Work Location
    On Premises
  • Employer industry
    Legal Services
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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