Administration Assistant

  Central Malta  |  up to €20,000 Annually 

We are looking for an experienced and organized Administration Assistant to provide administrative support within warehouse operations. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to prioritize tasks.


  • Handling of invoices
  • Communicating with sales reps to schedule certain deliveries
  • Receiving shipments and emailing the respective personnel
  • Planning of daily deliveries and routes
  • Handling of cash payments
  • Managing the time schedule for the week
  • Opening and closing of the stores
  • Conducting stock takes
  • Preparing purchase orders and allocating them to their respective routes
  • Upkeeping of the stores and office
  • Upkeeping and maintenance of trucks
  • Handling communication by phone and email
  • Delegating day to day duties to storekeepers and drivers


  • Previous experience in warehouse operations, accounts or related field will be considered an asset
  • Proficient in Microsoft Office
  • Excellent organizational and time management skills
  • Strong written and verbal communication skills in both Maltese and English
  • Ability to work independently and collaboratively as part of a team

Working Hours
Monday to Friday  from 08.00hrs till 17.00hrs


  • Private Health Insurance
  • Product Discounts

Job Reference: MO762

  • Primary job focus
  • Job type
    Full Time
  • Employment level
    Entry (0-12 months)
  • Employer industry
    Import, Wholesale & Distribution
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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