• Scheduling of committee meetings
  • Creating agendas for upcoming meetings and distributing them to all members
  • Coordinating with officers and ensuring that all documentation to be used during meetings is made available within stipulated time-frames
  • Keeping record of all meetings held and cases discussed
  • Taking of adequate and detailed minutes of all meetings
  • The up keep of both soft and hard copy files of past meeting minutes and all relevant documentation
  • Carrying out any other duties that may be assigned by the Director

Education and experience

  • A qualification in secretarial work, or any other relevant subject
  • A minimum of 3 years experience in secretarial work
  • Experience in the scheduling and management of meetings, and in minute taking are a must


  • Excellent written and verbal communication skills in Maltese and English
  • Proficiency in the use of MS Word and Excel

  • Primary job focus
    Administrative & Clerical
  • Job type
    Full Time
  • Employment level
  • Employer industry
    Public Sector
  • Languages
    English, Maltese

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
  • Closing Date
  • Date Published
  • Status

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