Secretary & Office Administrator


A Secretary & Office Administrator position is currently available with an international reinsurance company, having an established growing office in Malta.


  • Reporting to the CEO
  • Providing the required administrative support
  • Greeting clients and handling telephone calls
  • Scheduling appointments and meetings as may be required
  • Handling the booking of travel arrangements
  • Assisting in the circulation of company and group decisions around the various subsidiaries
  • The preparation of reports and ensuring they are completed in a timely manner
  • Devising and maintaining office systems, including data management and filing
  • Providing support in relation to banking such as filling in forms, satisfying due diligence requirements, and any other banking support as necessary
  • Assisting in company secretarial matters and providing support to the Board and Committees as necessary
  • Providing HR administration support and supporting the Directors
  • Any other duties as may be required

Education & Experience:

  • You must be in possession of a minimum Advanced level of education
  • Excellent knowledge of Microsoft applications
  • A minimum of 2 years previous experience in a similar role locally is a must
  • Candidates in possession of previous experience with company secretarial duties will be given preference


  • You must be an assertive and organised individual
  • Excellent time management skills
  • Positive approach to work
  • Ability to multitask
  • Excellent communication skills in both English & Maltese

Job Ref: FG644



  • Primary job focus
    Administrative & Clerical
  • Job type
    Full Time
  • Employment level
  • Employer industry
    Financial Services

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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  • Date Published
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