Pension Administration Assistant

€21,000 - €23,000  |  Malta

Our client, a leading financial services company, is looking to recruit Pension Administration Assistants to form part of their pension team in Malta:


  • Dealing with administrative tasks in relation to pension structures;
  • Processing requests in line with the company’s checklists and procedures;
  • Inputting and updating the company's database with any changes to members’ records;
  • Liaising with the relevant investment companies to ensure policy documents are received in a timely manner;
  • Scanning, registering and allocating incoming mail;
  • Completing, collating and dispatching documents to third parties ensuring these are sent out within the company's specified turn-around times;
  • Calling pension schemes to obtain an update on the transfer;
  • Liaising with third parties in relation to pension payment requests and queries on members’ investment policies;
  • Liaising with internal departments (such as accounts and compliance);
  • Scanning and filing of documents;
  • Compiling scheme members’ welcome packs;
  • Providing administration support to the rest of the team;
  • Any other related duties as may be requested by the department's team leader or company's directors from time to time.

Education and Experience:

  • Previous experience in working within an office environment.


  • Organised and able to keep track of pending projects;
  • Excellent communications skills in English, both written and verbal;
  • The ability to work within tight deadlines;
  • Up for a challenge and willing to work within a dynamic and fast paced work environment;
  • Enjoys being part of a team;
  • Positive attitude and personality.

Job Reference: FJ438

  • Primary job focus
    Administrative & Clerical
  • Job type
    Full Time
  • Employment level
  • Employer industry
    Financial Services
  • Languages

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

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