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Office Administrator (Part-time/Flexible Hours)

  • primary job focus
    Administrative & Clerical
  • job type
  • employment level
  • employer industry
    Financial Services
  • salary

Office Administrator (Part-time/Flexible Hours)

Within this Office Administrator job working on a part-time flexible basis, you will provide general secretarial support to the partner of the firm, which will include:

  • Updating and maintaining client records with relevant data required by the company via an electronic database
  • Preparing reports, filing client documents and the upkeep of client KYC documentation
  • Delivering VAT and Tax documents to the MFSA, along with other client errand such as collecting signatures, cheques and other documentation from clients
  • Preparing and sending out bank letters and client MFSA annual returns
  • Answering and diverting calls and acting as the first point of contact to clients
  • Assisting in basic accounting duties: bank reconciliations, opening bank accounts, handling payments and receivables, updating expenses and raising invoices
  • Managing the partners calendar and scheduling of appointments.
  • Overseeing the upkeep and maintenance of the office, as well as a small short let apartment owned by the firm, during working hours

Education & Experience

The vacancy requires:

  • An advanced level of education
  • Previous experience in a similar role
  • Possession of a clean driving licence and own transportation


  • A pleasant personality with a polite and mature attitude
  • Be organized and meticulous when performing any tasks
  • Be a good team player
  • Excellent spoken and written communication skills in Maltese and English
  • Proficiency in MS Office software
  • Basic knowledge of Accounts / Finance will be considered an asset

The Office Administrator job is with a boutique firm offering a wide range of professional service including accountancy, audit and tax.

MT 9187/17

KONNEKT Search & Selection

Andrea Saliba

+356 22588004

  • job reference
    MT 9187/17
  • closing date
  • date published
  • status