Office Administrator / Coordinator


Within this job as an Office Administrator / Coordinator you will form part of a small team and offer support with the day-to-day operations and administration work of the office. Main duties are as follows:

  • Be the first point of reference:  telephone or in person
  • Keeping databases updated
  • Scheduling of appointments & logistic support needed for meetings
  • Minute taking and typing
  • Support with preparation of presentations, proof reading, e-mail and e-shots
  • Coordinate the logistics of events
  • Managing office supply needs
  • Support with finance duties:  main point of contact with banks, daily book keeping, issuing monthly payments, setting up of new accounts, drafting of documents etc
  • Support with HR duties:  updating/maintaining employee records, coordinating recruitment needs, reporting
  • Assisting the CEO with PA duties
  • Other ad hoc duties assigned

Education and Experience

  • 2 years experience within a similar role
  • Secretarial / Administration Certification would be seen as an asset
  • IT Savvy:  Word, Excel, Powerpoint
  • University Degree would be preferred
  • Native level of Maltese and professional level of English is a must


  • Organised and meticulous
  • Driven and able to perform well with minimal supervision
  • Team player

This Office Administrator / Coordinator job is with a local business consultancy firm, with a well established international exposure.

Job Reference Code: II257

  • Primary job focus
    Administrative & Clerical
  • Job type
    Full Time
  • Employment level
  • Employer industry
    Business Services

Administrative Jobs & Clerical Jobs in Malta both aim to provide clerical and administrative support to businesses. Jobs in administration and clerical roles include admin, accounts administration, clerk, customer support, front office, office support, personal assistant and secretary roles.

  • Job Reference
  • Closing Date
  • Date Published
  • Status

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