Accounts Payables Supervisor

A local group of companies is currently on the lookout for an Accounts Payables Supervisor

Duties include: 

• Coordinate with territory managers and COO that the day-to-day invoices are processed within the company IT System as per approved guidelines to ensure the financial records are maintained in an effective, up to date an accurate manner.
• Supervises the payable clerks in performing the reconciliations
• Review the reconciliations and ensures that each supplier statement is reconciled regularly, and differences are acted on.
• Through the Creditors List, monitor that each supplier is paid as per agreed credit terms.
• Approval of prepared payments by team in line with monthly/weekly budgets through the SEPA module and follow up with Treasury and CFO to ensure payments are released on time.
• Support Cost Controller, on a weekly and monthly basis coordinate with the Treasury Controller for preparation and submission of the Group cash flow.
• Ensures that supplier concerns are addressed properly in timely manner.
• Ensures smooth coordination with the operations staff.
• Assist the Cost Controller in the maintenance of the Suppliers Master Data in the company Financial IT System and make sure that any reported changes are updated immediately.
• Maintain the petty cash system.
• Make sure that each request for reimbursement is properly documented.
• Ensure proper filing of documents related to the Finance Department with respect to invoices and payments documentation.
• Prepare the necessary data for timely submission of the Month, Half Yearly and Annual Financial Statements.
• Prepare necessary data for the Audit fieldwork in the preparation of the Annual Audit.
• During the financial audit’s, coordinates with the Cost Controller and Financial Manager for the timely submission of information requested by the auditors.
• Trains and evaluates employees to enhance their performance, development, and work product. 
• Addresses performance issues and make recommendations for personnel actions.

Requirements

• Minimum of 3 years of local experience in Accounts Payables
• Good leadership skills
• Fluency in both English and Maltese

Education and Experience

• A-Level standard of education

Job Reference: EJ440